Document Scanning

Most corporations spend too much time and money printing and archiving paper, and labor costs of maintaining and

retrieving a paper system will rise every year. Organizations spend millions of dollars daily to search, retrieve and file paper documents, and finding a single document among those boxes in storage can often take hours of an employee's time.

Eliminate the dusty paper files from your cabinets and storage rooms, save storage expenses and address your need for quick and easy document retrieval with document scanning from QuestWorks.

With document scanning, paper files are converted into a digital format and saved to a CD or DVD, where they can be accessed directly from your computer. This allows you to retrieve, email, fax and print without ever having to leave your desk, unlocking the true value of the information contained in your files.

Document scanning includes:

• Consultation and analysis of the job  
• Pickup of boxes and files
• Check-in and storing of documents in a secure location
• Document preparation
• Organizing and indexing files to your specifications
• Scanning of paper documents in a PDF file format  
• File review for accuracy and quality assurance
• Saving of completed digital files to CD or DVD
• Storage or destruction of original documents*
• Delivery of finished product

Do you spend valuable time locating and re-filing paperwork?

Document scanning from QuestWorks can save you time. Stop spending countless hours searching for documents that are

irretrievably lost. Your scanned documents are indexed electronically and stored on CD or DVD, allowing you to retrieve, email, fax and print without ever leaving your desk.

• Three to five percent of documents are lost in the average office
• It costs an estimated $120 to recreate a lost document
•  One to three percent of office documents are misfiled

Are you paying to keep mountains of company documents in storage?

The digital storage of documents using QuestWorks document scanning greatly reduces the need for physical storage of files. An entire file cabinet can be stored

on a single CD!

• 1 DVD = 150,000 pages = 80 boxes
• 1 CD   =   25,000 pages = 13 boxes

You can also reduce printing, mailing and faxing costs. Documents that were once printed out, then mailed or faxed can now be processed electronically, reducing costs associated with locating, copying, mailing, faxing and then refilling those documents.

Have your documents been damaged or lost?

We‚ve all witnessed the damage that hurricanes can cause, and the loss of a large number of documents or an entire document archive can be devastating to a business. Traditional paper filing systems are seldom replicated in another location, but with document scanning from QuestWorks, you can keep multiple electronic copies of your files in secure locations protecting  them from:

• Fire
• Flood
• Old age
• Vandalism